For artists, rights holders, foundations, galleries, experts and committees

Create and manage the catalogue raisonné of an artist.

List every known work, document each entry — provenance, exhibitions, bibliography, inscriptions, auction sales — and publish a laid-out PDF catalogue, working as a team.

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Entry no. 124

Composition No. 7, 2019

Acrylic on canvas · 130 × 162 cm

Included Private collection 3 exhibitions

Who is it for?

Everyone who compiles or maintains a catalogue raisonné.

Rights holders & estates

List the body of work, answer authentication requests, protect the artist’s legacy.

Foundations & artist archives

A single reference for the team, researchers and committee, with the history of every entry.

Galleries

Document the work of the artists you represent, track sales and exhibitions.

Experts & committees

Review submitted works: status, photos, inscriptions, provenance, decision.

Art historians & publishers

Prepare publication: complete entries, bibliography, concordances, export for layout.

Living artists

Keep an inventory of your own work today, from studio to collections.

Features

Everything a catalogue raisonné entry requires.

Numbered entries

Catalogue raisonné number, next free number suggested, sorting in catalogue order.

Status of each work

Included, under review, to be documented, not located, rejected or outside the catalogue; filter by status.

Works held by others

Public location credit (“Private collection”) with owners kept confidential.

Provenance & history

Successive owners, acquisitions, movements, loans and condition reports.

Exhibitions & bibliography

Exhibitions with catalogue numbers, publications with pages and illustrations, concordances (e.g. Zervos II-125).

Inscriptions & marks

Signature, inscriptions front and back, labels, stamps, certificates.

Auction sales

Auction house, date, lot, estimate and result of each sale.

Editions & multiples

Casts, prints, artist’s and hors-commerce proofs, other known copies.

Teamwork

Roles (administrator, editor, read-only), two-factor authentication, a log of every change.

Publication

Laid-out PDF catalogue with the chosen information, Excel export, protected showrooms.

Frequently asked questions

Catalogue raisonné: your questions.

How do I number the works in the catalogue raisonné? ⌄

Each record has a “catalogue raisonné number” field; Collectalia suggests the next free number and sorts the catalogue in number order. You can also use provisional or chronological numbers (e.g. 1964-12).

Can I include works I do not own? ⌄

Yes. A catalogue raisonné lists every known work by the artist: record them like the others and enter the location credit to publish (“Private collection”, “Current whereabouts unknown”). Owners remain confidential contacts.

Can several experts work together? ⌄

Yes: invite researchers, experts and committee members, each with a role (editor or read-only). Every change is recorded in the activity log.

Can I track the review of works submitted to the committee? ⌄

Each entry has a status: included, under review, to be documented, not located, rejected or outside the catalogue. Filter the list by status to prepare committee meetings.

How do I publish the catalogue? ⌄

Generate a laid-out PDF catalogue (one work per page, large photo, chosen entry) or an Excel sheet for the publisher; share a selection through a password-protected showroom.

A catalogue raisonné to compile?

Patrimoine plan for a team, Pro plan for foundations and large projects: let’s talk.

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