Collection management software for every collector, big or small, private or professional
Manage all your collections: inventory, value, insurance, estate.
Works of art, watches, jewellery, wines, books, stamps, coins, cars, everyday objects… Inventory each piece with its photos and documents, track its value and insurance, share it with complete discretion and prepare its transfer.
All collections
28 categories, from paintings to postcards.
Each category has its own fields: Yvert & Tellier number for a stamp, calibre for a watch, vintage and peak drinking window for a wine, publisher and edition size for a print. Find yours.
Fine art
Painting, sculpture, prints, photography, design, ceramics, decorative arts, tapestry.
All works of art →Collectibles
Stamps, coins, books, comics, vinyl records, cards, toys, postcards, models, sports memorabilia…
Heritage & luxury items
Watches, jewellery, classic cars, wines and spirits.
Your home
Furniture, appliances, electronics, bicycles: invoices, warranties and upkeep for all your belongings.
Practical guides
The moments when an inventory becomes essential.
Estate, theft, valuation, insurance, sale: an up-to-date inventory, with photos and supporting documents, changes everything. Our free guides explain what to do, step by step.
Estate
An estate
List and value the assets, gather the supporting documents, hand a clear inventory to the notary.
Read the guide →Insurance
A theft or a claim
Prove what you owned, even without an invoice, and claim quickly and completely.
Read the guide →Valuation
A valuation
Prepare the file that lets the appraiser value accurately: photos, signature, provenance.
Read the guide →Insurance
An insurance policy
Agreed or declared value: insure your valuables at their fair price.
Read the guide →Tax
A sale
Flat-rate tax or capital gains: the purchase records that make you pay less.
Read the guide →Artists & galleries
A certificate to issue
Artists and galleries: what a certificate of authenticity should state, with a free template.
Read the guide →Who is it for?
For collectors, and for those who support them.
Notaries, insurers, court officers, galleries, antique dealers, foundations, museums, appraisers, artists, family offices: they receive a complete, documented inventory shared with free read-only access.
The app
Your assets at a glance.
A visual dashboard: items by category, locations, insurance and warranty deadlines, latest records.
Features
Designed for discerning collectors.
One record per item
Fields specific to each category, high-resolution photos, documents, provenance and history. Catalogue number (Yvert & Tellier, Scott…) for a stamp, condition grade (Sheldon scale…) for a coin.
Insurance & deadlines
Policies, warranties, contracts and servicing tracked: automatic reminder before each due date or cancellation deadline.
Private showrooms
Share a selection with an expert, a client, a friend or an insurer: protected link, expiry, view tracking.
Elegant reports
Inventory, location, insurance, estate: colour PDF reports and Excel exports, ready to share.
From your phone
Photograph a work or an invoice: it goes straight to the record, no scanner needed.
Security & Privacy
Isolated space, two-factor authentication, daily backups, access log. You alone decide who sees what.
Contacts
Artists, galleries, experts, insurers, shippers, notaries, heirs, holding entities: every contact with their roles, relationships and the items that concern them.
A team at your service
Collectalia is a team that listens to your suggestions for improving the platform and for adding everything you might need, at home and around the world.
Pricing
Build your subscription
30-day free trial
All features, nothing charged during the trial, cancel in one click.
A plan for every collection, from the first piece to the family estate.
Read-only access (family, expert, insurer) is free and unlimited.
Currency suggested for: United States. Using a VPN, or prefer another currency? Change it and your choice will be remembered.
- ✓ 1 category
- ✓ 1 user
- ✓ 10 GB of storage
- ✓ Unlimited read-only access
- ✓ 3 categories
- ✓ 1 user
- ✓ 50 GB of storage
- ✓ Unlimited read-only access
- ✓ All categories
- ✓ 3 users
- ✓ per additional user
- ✓ 250 GB of storage
- ✓ Unlimited read-only access
from / month
Advisers, brokers, dealers, family offices, foundations and catalogues raisonnés: several spaces, support.
✓ All categories
✓ Tailored storage
Contact usIncluded storage :
Click “details” to keep this window open.
Plan · photos, videos and documents for all your records
What does that represent?
Rough equivalents, either:
- 📷 HD photos
- 🎬 or of Full HD video shot on a phone
- 📄 or PDF documents (invoices, certificates, contracts…)
Optimised photos to save your space
Photos taken with your phone in Collectalia are automatically optimised before sending: HD quality, no visible loss, and often 3 to 5 times smaller.
Files uploaded from a computer are kept as they are, in full resolution, as are videos.
Need more space?
Extra storage options are available with every plan, from / month.
💾 Extra storage options
For heavily illustrated collections: high-resolution photos, videos, digitised archives. Included storage: 10 GB with Essentiel, 50 GB with Collection, 250 GB with Patrimoine.
≈ HD photos or ≈ of video
≈ HD photos or ≈ of video
≈ HD photos or ≈ of video
Terms
- Available with every plan (Essentiel, Collection, Patrimoine), combinable with each other and with the included storage.
- Billed with your subscription, on the same cycle: monthly, or yearly with the same discount.
- No commitment: add at any time, remove at renewal. To remove an option, the space used must fit within the new limit.
- You are notified by email when you reach 80% and then 100% of your space.
- If you go over the limit, nothing is ever deleted: your records and files remain viewable; only adding new files is paused.
- Beyond 1 TB, or for a large archive: tailored offer.
Frequently asked questions